Strategic Assistant to WAC Executive Director
Strategic Assistant to WAC Executive Director
Williamsburg Learning
Remote
Job ID : 6852446a6e79365559394f574f4d7a5956673d3d
Job Description :
About Us:
Williamsburg Learning (WL) is an educational services provider that provides curriculum, mentors, and courses for Williamsburg Academy, Leadership Academy of Utah, Williamsburg Academy of Colorado, and other partner schools. Our mission is to prepare promising students for meaningful lives as principled leaders and we do that by providing transformational learning experiences.
We have several values that are very important to all team members. If these values speak to you, you are excited about the job description, and you meet the listed qualifications, we want to hear from you!
Growth: We seek to be constantly learning and growing both personally and professionally.
Right Action: We strive to do the right thing for colleagues and customers at all times.
Culture of Belonging: We’re real. We’re authentic. We know there’s more to life than just work, so we try to make it fun and build real connections with each other as we go.
About the Position:
- Note: Start date for this role is as soon as possible. Applications will be reviewed as they come in, so it is advantageous to apply early! Applications must include a cover letter that describes why this role + you = match made in heaven.
This position is the Strategic Assistant to Williamsburg Academy of Colorado's Executive Director.
At Williamsburg Learning (WL), strategic assistants are key team members who partner with our executive leaders to provide critical task, communication, and project-related support. This multidimensional role, which extends beyond the traditional “executive assistant” title, blends key abilities of time management, project management, and administrative support to free up executive time for high-level thinking and activities that will drive organizational growth.
A skilled strategic assistant, being the right fit with an individual they support, will perform a variety of tasks that may include the following:
Provide Support and Assistance to the WAC ED
- Supports the WAC ED with various projects and duties such as
- Monitoring student attendance
- Reviewing student progress and supporting Academic Engagement/Academic Probation
- Scheduling meetings with parents
- Scheduling and coordinating state assessments
- Supporting data collection and reporting
- Keeping the WAC calendar up to date
- Manage Asana for the executive and keep it up to date at all times. Review, prioritize, respond to, and organize items the executive must weigh in on.
- Understand, prioritize, and connect the executive’s long-term projects with immediate tasks. Hold daily accountability check-in meetings as needed.
- Manages own time with little supervision. Exercise good judgment when answers to questions or additional resources are needed.
Written Communication
- Handle all communication and tasks discreetly, sensitively, and efficiently.
- Updating WAC handbooks and documents
- Facilitate communication with staff and interface with colleagues and clients on a regular basis in a warm and professional tone.
- Other written communication projects as needed.
- Maintain strict confidentiality on all sensitive information that is accessible.
Project Support
- Builds out complete projects in Asana for anything the executive is working on. Think through an entire project from start to finish and anticipate all the details and communication that needs to happen to keep it on track.
- Assist in the creation of new systems, including documents, resources, templates, communication rhythms, surveys, schedules, spreadsheets, etc.
- Assist with recurring projects and applications such as reports to BOCES and Site Visit management
Agenda Management & Meeting Scribe
- Attend periodic recurring or ad hoc meetings as requested by the executive.
- Create agendas, take notes, and complete follow-up action items as needed.
- Hold a regular 1:1 with the executive based on needs.
Administrative Responsibilities
- Liaison with other team members as needed around joint meetings, events, and projects.
- Assist with slide deck creation for presentations or the development of other presentation materials.
- Periodically schedule travel and make other travel arrangements
- Other duties as requested
Minimum Qualifications
- Proficient and fluid with technology such as G-Suite, Zoom or similar web conferencing platform, and Asana or similar task management system.
- Professional, courteous, and clear verbal communication. Fast and accurate (grammar/spelling) written communication. Great listening skills.
- Excellent organizational skills; detail-oriented and thorough. Natural propensity for time management and task follow-through.
- Project management experience, or natural ability for managing projects.
- Knack for systems thinking.
- Team player who is self-motivated, takes initiative and is resourceful when solving problems, and goes the extra mile.
- Growth mindset; open to new ideas and interested in learning and growing, personally and professionally. Open to giving and receiving feedback.
Preferred Qualifications
- Bachelor's degree
- Colorado Licensed educator
- General understanding of education and/or homeschooling fields
- Copywriting or editing experience
- Project support or coordination experience
Benefits
- Flexible hours
- 401k with up to 4% company matching
Compensation and hours
- Remote
- 20 hours per week
- Monday - Friday
- $17 per hour, then $18 per hour after a successful 90-day period
If this sounds like the job for you, please attach your resume and a dynamic cover letter below!
Company Details :
Name : Williamsburg Learning
Headquarter : Saint George, UT
Revenue : $1 to $5 million (USD)
Size : 51 to 200 Employees
Type : School / School District
Primary Industry : Primary & Secondary Schools
Sector Name : Education
Year Founded : 2009
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Details
: Remote
: 18 USD HOURLY
: Today
