This position is responsible for assisting the Director of Special Education in overseeing and directing Department of Public Instruction regulations, county policies, state statutes, legal and audit program compliance and in supporting the administrative team at Lakeland School related to financial and business functions.

This position directly supervises two front office personnel and two food and nutrition personnel by carrying out supervisory responsibilities in accordance with county policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; disciplining employees; addressing complaints and resolving problems.

Days: Monday - Friday

Work Hours: 7:30 a.m. - 4:30 p.m.

Hours Per Shift: 8

Shifts Per Pay Period: 10

Position FTE: 1.00

Serve as the main point of contact for Children with Disabilities Education Board (CDEB) vendors and customers for accounts payable and accounts receivable related to CDEB finances.

Assist in preparation of the necessary paperwork for grant reimbursement from school districts and/or Wisconsin Department of Public Instruction (DPI).

Prepare non-financial data for DPI reports and other federal/state required reports for funding purposes.

Review account information to process and clear p-card transactions for the CDEB. Monthly Reconcile bank statement with pcard statements.

Process and enter requisitions and purchase orders in payment for goods/services received by the CDEB. Contact vendors when billing discrepancies arise, and to obtain W9 for new vendor set-up.

Maintain reconciliation spreadsheets on all Lakeland School donation accounts.

Submit necessary forms to Information Technology for new hires, terminations and changes.

Conduct performance reviews and evaluations for front office clerical staff and food service staff. Provide counseling, direction and handle disciplinary issues as they arise.

Complete master maintenance forms for all CDEB employee status changes.

Prepare all personnel requisitions for positions needing to be filled.

Prepare all workers’ compensation forms and follow up with the Human Resources Department as needed.

Liaison with Human Resources Department for FMLA paperwork, performance evaluations and light duty requests.

Maintain department personnel files and archive personnel files of employees that have separated employment.

Verify requests for time off and prepare bi-weekly payroll reports.

Complete all payroll activities for all CDEB/Lakeland School employees, including approving employee hours in Kronos for all CDEB employees. Maintaining sub tracking for finance, payroll, and HR.

Monitor educational credits, step increases and performance reviews and submit necessary paperwork to the Payroll and Human Resources Departments.

Prepare billing estimates and final reports to school districts for tuition requests. Track and enter payments.

Prepare staff contracts and letters of intent.

Maintain records for reimbursement expenses.

Reconcile and submit for reimbursement monthly expense reports for CDEB staff.

Assist the CDEB Director with compiling data for the preparation of the annual budget.

Approve cash receipting duties for monies received by the CDEB prior to deposit at the Treasurer’s Office. Enter general billing invoices for known funds due to the CDEB

Manage Petty Cash.

Perform administrative/clerical support for the director.

Draft county board resolutions related to the department. Review and answer correspondence as assigned.

Coordinate collection and reporting of personnel transactions within established timelines.

Maintain confidential employee records.

Manage information and records to prepare purchase requisitions for areas under direct supervision. Verify specifications of purchase requests. Consult internet/catalogs to obtain prices and specifications as needed.

Work with the Finance department to ensure accurate information is available for their financial reports. Assist Finance with High Cost Claims.

Gather data and enter DPI Wise Staff Data for all school employees.

Complete Monthly AED inspections.

Enter work/repair tickets into Asset Works, communicate with DPW on building needs.

File monthly Sales Tax Reports and Auto Debit Reports to the treasurer.

Assist finance and front office clerk with asset inventory and disposal logs.

Demonstrate a commitment to county safety and risk management efforts.

Conduct performance reviews and evaluations for food and nutrition staff. Provide counseling, direction and handle disciplinary issues as they arise.

Create Menu planning to comply with DPI nutrition requirements and serving sizes.

Yearly update the Food Safety Procedures.

Oversee and inspect kitchen operations to verify compliance with DPI food safety logs and practices. Re-train staff and offer assistance to gain compliance.

Complete yearly food service training and ensure food service staff are also in compliance.

Obtain food service license as back-up for the kitchen staff to ensure one licensed worker is in the kitchen at all times.

Complete Civil Rights Training and assist in training staff on civil rights. Edit and send out press releases and notification to families regarding civil rights and food service program.

Complete monthly DPI claims to include monthly self-check, and claim verification. Assist finance with grant management for National School Lunch Program.

Process all Food Service Applications for Free and Reduced Meals. Complete verification processes. Complete and maintain direct certification throughout the year.

Process and send meal statements, food service payment, and nonpayment policies to families throughout the year.

Process DPI PEBT benefits for free and reduced students.

Coordinate with Purchasing to procure food and milk contracts to complete the DPI food service contract.

Work with food and nutrition staff to track inventory and order weekly food and milk to fulfill menus.

Create, update and distribute attendance and meal count sheets for staff.

Work with Data Compliance Manager to complete year end close of food service modules.

Associate’s degree or formal preparation equivalent to a two-year program in a business-related field, and four to five years of relevant prior experience. Bachelor’s degree preferred. Comprehensive knowledge of accounting and cost accounting principles is essential. Ability to apply business mathematics and basic statistics to solve business problems. Strong skills in Microsoft Word and Excel are required.

Food Service Licensed or willingness to obtain.

PER DPI:
Bachelor’s degree, or equivalent educational experience, with academic major or concentration in food and nutrition, food service management, dietetics, family and consumer sciences, nutrition education, culinary arts, business, or a related field; OR Bachelor’s degree, or equivalent educational experience, with any academic major or area of concentration, and a State-recognized certificate for school nutrition directors. In Wisconsin this is the DPI School Nutrition GOALS Certificate; OR Associate’s degree, or equivalent educational experience, with academic major or concentration in food and nutrition, food service management, dietetics, family and consumer sciences, nutrition education, culinary arts, business, or a related field; and at least one year of relevant food service experience; OR High school diploma (or GED) and three (3) years of relevant food service experience. • SFAs with an enrollment of 500 or less, the Wisconsin DPI allows a minimum of one year of relevant food service experience with this option.

Provides specialized information and/or recommendations to others regarding an area of expertise. Additionally, The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects students' privacy. During the course of duty, the employee will have access to all information that is needed to perform their job, but they shall not have, or seek to gain access to student information that is not necessary to perform their job.

Every employee, even one who does not use protected student information in their work duties, is obligated under the provisions of FERPA. All employees must protect student privacy and respond to situations that may put a student's privacy at risk.

Procedures and methods are clear and supervision is available as required or requested. Information is provided with additional research and observations which contributes to the decision making process of department management.

In relation to established procedures, protocols and policies of the County and the department, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

Telephone Calculator

Copy Machine FAX Machine

Personal Computer/Printer Scanner

Intercom System Vocera Instant Communication Device

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to environmental hazards, including chemical hazards (e.g. waste anesthetics, cleaning compounds, facility chemicals), physical hazards (e.g. kicking, biting, scratching student) and airborne and bloodborne pathogen exposure. Will be exposed to indoor and outdoor climate and weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

Formal Walworth County Electronic Application

Review of Education and Experience

Oral Department Interview

Reference Check

Background Check

Post Offer Physical Exam

Drug Screen

Other job related tests may be required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY
I – Salaried Exempt Employees

BARGAINING UNIT: Salaried Exempt Employees
DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: Salaried, FLSA Exempt. You are not eligible for overtime or compensatory time. You are required to account for all time absent from your regular work schedule.

SCHEDULED TIME OFF: Accrued based on salary each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. You accrue scheduled time off (pro-rated for part-time) equivalent to the following:
15 days per year after 1 year of Walworth County Service
20 days per year after 5 years of Walworth County Service
25 days per year after 15 years of Walworth County Service

PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance: The County provides you with term life insurance in an amount equal to $50,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & the employee shall pay 33% of the premium.

Vison Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:

Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)

WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.



Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.