About Us:

We are a world leader in electro-mechanical and cable assembly manufacturing, in business since 1988, ISO 9001 & 13485 registered.

Job Title: Office Manager / Payroll & HR Coordinator

Job Summary: The Office Manager/ Payroll and HR Coordinator oversees the office staff for all tasks related to General Ledger, Accounts Payable, Accounts Receivable, HR, Payroll & Benefits functions for approximately 70 employees. This position reports directly to the Vice President of Operations and coordinates with the corporate Finance Team

Essential Duties and Responsibilities:

Accounting:

· Oversee and participate in the daily work and monthly/quarterly/yearly close processes in key accounting areas, including:

- Accounts Payable:

Review and approve accounts payable ensuring accurate coding and recording; Overseeing the weekly payment process for timely payments to suppliers

Coordinate with purchasing dept to resolve supplier issues

Review monthly credit card statements

Enter supplier ACH information into the AP software system

Upload ACH files to bank website

Create and maintain ACH and Wire templates at banking website

Keep Certificates of Insurance; W-9, and other vendor information up to date

- Accounts Receivable:

Daily posting and emailing of customer invoices

Send statements; follow-up on past due payments

Cash receipt entry and preparation of bank deposit for remote deposit

Research and set up of new customers

Ensure receipt of valid sales tax exemption certificates from customers

Assist customers with invoicing questions, coordinating with sales team

- General Ledger:

Review and reconcile GL accounts

Process Journal Entries for accrued expenses, fixed assets, payroll

Reconcile all bank statements

Assist with monthly and annual closing and forecasting functions

Prepare financial models and ad hoc analysis reports as needed

Payroll / Human Resources:

· Compile payroll information by managing payroll preparation; completing reports; maintaining records

Coordinate weekly payroll processing with payroll service (Paychex)

Review department payroll reports and make/request corrections as needed

Maintain accurate filing systems for all payroll records

Manage vacation / PTO accruals

Serve as a point of contact for payroll related questions for all employees

Maintains the work structure by assisting in updating job requirements and job descriptions for all positions

Ensures legal compliance by monitoring & implementing applicable HR federal and state requirements; conducting investigations; maintaining records and Employee Policy Handbook

Assist with recruitment, orientation, onboarding, and training processes Creates records for new employees, updates existing employees' records

Education, Experience and Other Requirements:

Minimum of 5 Years Supervising in Accounting

Minimum of 3 years in a Payroll /HR/Office management function

Previous experience utilizing ERP system in a manufacturing environment helpful

Demonstrated proficiency with Microsoft Office, Word, Excel, Outlook is required

Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills, and multitasking ability to meet deadlines

Highly motivated with ability to adjust to changing priorities in a fast-paced environment

Ability to supervise and train staff

Ability to write clearly and concisely using good grammar, spelling, punctuation and sentence structure

Ability to maintain sensitivity to ethnic, religious, cultural and sexual differences

Must be reliable, have strong work ethic, including a willingness to work the hours necessary to get the job done and meet deadlines

Work Hours, Salary, & Benefits

Salary will be determined based on the candidate's knowledge, skills, and abilities

This is a full-time, salary-exempt position in in a casual atmosphere

The regular hours are Monday -Friday

We offer health, dental, vision upon hire and 401k, life, and disability insurance plans, as well as vacation, paid sick time, and paid holidays after specified waiting periods

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounting: 5 years (Required)

Work Location: One location

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