ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLE SPECIALIST

The Accounts Payable/Accounts Receivable (AP/AR) Specialist will be responsible for the maintenance and processing of accounts payable and receivables transactions for Quality Mill Services. The Specialist provides financial, administrative and clerical support for Accounts Payable by ensuring payments are completed and expenses and inventory are controlled by processing, verifying and reconciling invoices/returns/credits according to established policies and procedures in an efficient, timely and accurate manner. The Accounts Receivable duties include ensuring accuracy and efficiency of operations, collections, timely processing of customer invoices, and oversight of inventory accuracy when processing credits/discounts/returns, etc.

Responsibilities include, but are not limited to:

· Pays vendors by monitoring discount opportunities; scheduling/vouchering payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, and researching and/or verifying inventory accuracy when modifying invoices or purchase orders.

· Reconciles processed AP and AR work by verifying entries and comparing system and inventory reports.

· Verifies vendor accounts by reconciling monthly statements and any related credit/debit/returns transactions.

· Protects organization's value by keeping information confidential.

· Acts as liaison between Company and its Vendors and Customers.

· Answers all vendor/customers inquiries promptly and returns all calls/emails within a reasonable timeframe, generally within 24 hours.

· Verify discrepancies and resolve clients’ billing issues accurately and timely.

· Maintains all accounts payable and receivables reports, spreadsheets and files, properly archiving when all issues are resolved.

· Facilitate payment of invoices due by generating bill reminders and contacting clients.

Qualifications and Education Requirements

· Proven working experience as accounts receivable and accounts payables or accountant.

· Solid understanding of basic accounting principles, fair credit practices and collection regulations.

· Proven ability to calculate, post and manage accounting figures and financial records.

· Data entry skills along with a knack for numbers.

· Hands-on experience in operating spreadsheets and accounting software.

· Customer service orientation and negotiation skills

· High degree of accuracy and attention to detail

Job Type: Full time, hourly, $17 - $19/hour, depending on experience

Supplemental Pay: Bonus pay available after first 90 days, based on team goals

Schedule: Mon thru Friday, 7a-6p, with occasional Saturdays

Work Location: Lake City, Florida

Benefits eligible after 60 days (medical, dental, vision, 401K and more)

Quality Industries of America Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws, in every location in which the company has facilities. Quality Industries employs only U.S. citizens and aliens who are authorized to work in the U.S. in compliance with the Immigration and Nationality Act, 8 U.S.C. 1324B, which requires that all employees present original documentation that establish identity and employment authorization within 3 business days of the date employment begins also referred to as the hire date. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Abiding by local regulations, common areas frequently sanitized, masks/sanitizer readily available.

Education:

• High school or equivalent (Preferred)

Work Location: One location

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