Administrative Assistant
Administrative Assistant
Healthcare Realty
South Windsor, CT
Job ID : 6852446a6e792b57614e53584d382f6256413d3d
Job Description :
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
- Open, date stamp and screen all incoming correspondence. Locate and attach appropriate file to correspondence, if needed.
- Set up and maintain files for correspondence, leases, buildings and other records.
- Screen all incoming telephone calls and give information to callers or route call to appropriate official and place outgoing calls.
- Schedule appointments and maintain appropriate calendars.
- Coordinate travel arrangements and set itineraries as needed or directed.
- Maintain computer back-up of correspondence sent.
- Maintain work order system, entry and close out once maintenance completes items.
- Print monthly MRI reports as requested by supervisor.
- Monitor office supply inventory, purchase supplies, and other equipment as needed per office budget and guidelines.
- Monitor postage meter, fax, copy machine, and telephones, call for repair if necessary. Monitor service contracts.
- Assist in providing proper records and documents to Human Resources. Set up project meetings or other meetings as directed.
- Independent decision making abilities to provide guidance to staff and tenants in the absence of the manager. Client/tenant relations, working to expedite tenant relation issues.
- Work with MRI accounting system as needed to include, but not limited to general ledger account code tracking and tenant rent audits.
- Maintain vendor and tenant insurance and contact files on the Electronic Tenant Center or another software as directed.
- Working within the Avid Accounting system, code payables, attach proper back up and send to manager for approval.
- Prepare and maintain updated addresses and phone numbers for employees, tenants and vendors. Assist in any aspects of management duties as requested.
- Ability to work without close supervision. Perform special projects as assigned.
Company Details :
Name : Healthcare Realty
CEO : Todd Meredith
Headquarter : Nashville, TN
Revenue : $100 to $500 million (USD)
Size : 201 to 500 Employees
Type : Company - Public
Primary Industry : Real Estate
Sector Name : Real Estate
Year Founded : 1992
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Details
: South Windsor, CT
: 37756 - 46805 USD ANNUAL
: 13 days ago
