Job Title: Accounts Payable Clerk

COMPANY OVERVIEW:
ConvenientMD LLC is a full-service, physician-staffed urgent care company offering high-quality and affordable medical care for a broad scope of illnesses and injuries for patients of all ages. Headquartered in Portsmouth, NH, we are looking for someone to join our corporate team as our Full-Time Accounts Payable Clerk.

JOB SUMMARY:
Under the supervision of the Accounting Manager, the Accounts Payable Clerk will play an integral part in the day-to-day operations of a multi-state organization. The Accounts Payable Clerk will be responsible for the processing, recording and posting of all accounts payable invoices for the organization.

DUTIES/RESPONSIBILITIES:
1. Processing and recording of accounts payable transactions and ensure that all invoices are approved internally and paid accurately adhering to the company’s policies and procedures

2. Review all vendor statements and follow up for resolution in a timely manner

3. Handles all vendor correspondences via both email ad phone in a positive manner

4. Prepares check run batches weekly and reviews for accuracy before processing

5. Investigates and resolves errors with postings in a timely manner bringing large issues to the Accounting Managers attention

6. Review and process corporate credit card activity and receipts submitted by cardholders on monthly basis

7. Follow up with internal managers for resolution on outstanding items

8. Processes and reviews all expense reports on a bi-weekly basis for accuracy and completeness and provides to payroll for processing

9. Document and maintain all Accounts Payable procedures to ensure accuracy and completeness

10. Performs other duties and projects as requested by the Accounting Manager

11. Process payment requests on a regular basis and ensure all invoices are processed in a timely manner

12. Maintain vendor records, obtaining needed documentation (W-9, change of address, etc.) and submit changes to be made to accounting system as necessary

13. Prepare appropriate and timely Forms 1099 at year-end

POSITION REQUIREMENTS:
1. Associates Degree in Business/Accounting with 2-3 years of experience, preferably with a mid-size company with multiple locations.

2. Proficient in Microsoft Excel required.

3. Working knowledge of Great Plains preferred.

4. Task-driven and detail-oriented.

5. Ability to interact with employees and vendors in a professional manner.

6. Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

7. Superior verbal and written communication skills.

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